The Inland Valley Pride Festival  is operated in cooperation with the Arrowhead Pride Alliance, a non-profit public benefit corporation, and directed by RSVP Entertainment. The purpose of the Pride Festival is to promote and fundraise for the benefit and promotion and procurement of the Arrowhead Pride Alliance Center.

The Mission of this event is designed to:

• Create a positive image for the Arrowhead Pride Alliance, it's professional members and the LGBT Community at large to provide a funding resource for its maintenance, and community activities, supporting facilities, as well as to promote education, culture and entertainment programs.
• Expose community members and visitors to the many services and businesses offered in and among the LGBT Community in San Bernardino, and it's surrounding Foothill Communities.
• Promote a healthy local LGBT economy, as well as a center of culture, social, and civic activity;
• Provide local businesses, LGBT Businesses and groups with a networking event, and to show their pride in their community and families.
• Enhance the community as a whole.

It is the goal of Inland Pride and the Arrowhead Pride Alliance to provide a wholesome Community atmosphere of Unity and Pride.

The activities should appeal to all ages, and provide interests that reach all aspects of our diverse community.

The Arrowhead Pride Alliance
Mailing Address: 31816 Avenue "E" Sp 28

Mark Westwood, Chair
Phone (909) 794-7633 (909) 534-1624

Office Hours
By appointment

APPLICATIONS
The Arrowhead Pride Alliance and Inland Valley Winter Pride has full discretion concerning the use of The Rally and Festival Grounds
Saturday April 28, 2007

To participate in Winter Pride:

Applicants will be notified if their application is approved.

1. An application must be received approximately one week prior to the desired date. The Pride Festival Manager, and the Review Committee of the Arrowhead Pride Alliance retain the right to review the application and determine if the vendor and the merchandise meet the standards and criteria of this event.
2. All merchandise and menu items must be reviewed by the committee before the vendors application is accepted. Applicants may send pictures with their application or make an appointment to meet with staff.
3. NOTE: Vendors wishing to sell items not listed on their applications, or make any changes to their market activity must submit an Approval of Changes (A.O.C) form. This also must be verified with the review Committee prior to the opening of Winter Pride. Variations and additions must remain within the vendor category. Merchandise, offerings, and services may not change from the original application by more than twenty per cent before a new application is required. This will be strictly enforced as to protect all vendors.
4. All merchandise must be either hand crafted or new. No used merchandise shall be allowed for resale during the Pride Festival. No exceptions.
5. Merchandise displayed must not be associated with any illegal consumption of controlled substances implied or direct. Any violation of this rule may result in the immediate termination of any and all contracts implied or written with no refunds. In this instance the vendor shall hold harmless Patrons, its representatives or associates.
6. Vendors shall not promote any materials or merchandise that may be affiliated with illegal activities, and in such case the vendor shall be asked to immediately remove any material that is found to be associated with such activity. All polices stated above in item #5 also apply and the vendor acknowledges acceptance of these terms.
7. All vendors must maintain all permits required in a current status. It is the responsibility of the vendor to understand and know what permits is required. The Market Manager and Staff will be happy to provide information and limited assistance to aid in these matters.
   
   
   
   
   
   
   

ACTIVITY CLASSIFICATION

The Pride Festival Manger, and Review Committee reserve the right to limit participation in any classification in order to achieve their goal of a quality event, and maintain a balanced market.

The following classifications apply; (Does not include table or tent rentals: Vendors should bring their own EZ up style tent, tables and chairs, but may elect to rent from the festival for an additional $50.00. Resevervations for table rentals must be made two weeks prior to the festival)

I. Direct Sales:  $75

Direct sales of new merchandise only may be conducted by vendors, non-profit organizations or any authorized merchant upon the approval of the review committee. No used items may be sold. No exceptions. All Direct Sales Vendors must maintain the proper licenses, permits etc. Sales must be limited to those items specified on the application. LGBT Community Businesses, Groups and Merchants have priority participation in the market.

II. Fundraising by and for Nonprofit Organizations:  $45 (small)   $60 (large)

Organizations wishing to raise funds during Rally shall have a not-for-profit status. Verification of identification number is required and shall be provided upon submission of the application. In addition, all monies generated by sales or solicitations, excluding direct material costs, shall go to the nonprofit group. The Review Committee may request full accounting. Prepared food sales must be approved, and all health permits and standards must be achieved and maintained.

III. Distribution of Information:   $75

All groups or individuals wishing to disseminate information, pass petitions, or promote political, religious, or personal beliefs are asked to submit a signed application. These groups are also responsible for picking up any litter generated by the distribution of handouts. Bullhorns, loudspeakers, and other means of sound amplification shall not be used without written permission by the committee. Participants may not harass, follow, or intimidate event guests or visitors. There shall be no posting of handbills on trees, buildings, or vehicles.

IV. Prepared Food Concessions:   $100

 Entrée items. Vendors wishing to sell food items shall contact the San Bernardino Department of Environmental Health Services at the time of application. The Food Aspect of the Festival is licensed under the Greenspot Association.

Food vendors shall submit copies of appropriate Health Department permits upon approval of their application. It is the responsibility of individual food vendors to learn, and adhere to all Health Department regulations and standards. 

Food vendors shall place a minimum of one trash receptacle outside their booth for customer use. In addition, food vendors shall place a drop cloth on the ground within the booth area and in any other cooking area where food or grease may leave residue.

Food vendors must remove and take all grease, food remnants, and trash from their booth and the market upon dismantling. Leaving trash next to existing trash receptacles is not permitted. Violating vendors may be required to leave a cleaning deposit before returning.

IV(a).Snack Food Concessions:    $70

Those vendors involved in the sales of non-entree food items, single food items, and pre-package food items. Any and all rules listed for prepared food items apply. This category includes Candy, nuts, popcorn, snow-cones, etc.  

V.Artists and Crafters:    $80

At least 40% of all  items and crafts shall be handmade by the crafter. They shall be original or licensed and may not violate any copyright laws, rules or regulations.

VII Entertainers: $ To be arranged

All entertainers and performers must receive the approval of the Inland Pride Manager before exhibiting their crafts and talents. Any entertainer not invited by the Review Committee or the Market Manager will not be paid. Entertainers must not endanger the participants or patrons of the Winter Pride Festival in any of their acts or material. All entertainment must be suitable for all ages, and may not include any lewd acts or any other non-appropriate actions or language as so deemed by the Pride Manager, Staff, or the Arrowhead Pride Alliance. Application fees etc. may be waived at the Winter Pride Manager's discretion in exchange for performances. Some entertainers may be paid or reimbursed for their performances.

PERMITS AND DOCUMENTATION

Participants shall comply with all city, county and state permit requirements. It is the responsibility of the vendor to be aware of all permit requirements and, upon approval, pay any fees associated with the issuance of these permits. This permits should be on-site at each vending location and be made ready for inspection by any city, county or local government official upon request. 

FEES

Base fees have been established to mitigate some of the costs associated with operating the market. Fees are based on one day basis, and include the vendors' share of the following expenses: staffing, street cleaning and sweeping; trash pick-up; toilet facilities; police, advertising and entertainment.

NOTICE: ALL VENDORS MUST SUPPLY THEIR OWN TABLES AND E-Z UP TENTS! IF THE VENDOR CHOOSES THEY MAY OPT TO PAY AN ADDITIONAL $50.O0 FEE FOR TABLE AND TENT RENTALS. POWER RECEPTACLES WILL BE SUPPLIED, BUT THE VENDOR IS RESPONSIBLE FOR BRINGING THEIR OWN LIGHTING (PLEASE SEE THE SPECIFICATIONS BELOW-HIGH VOLTAGE LIGHTING WILL NOT BE ALLOWED!!!)

I. $75.00 Direct Sales/Resale (regular vendor) 12 x 12 space
II. $45.00 Non-Profit Organizations - (small)
IIa $60.00 Non-Profit Organizations-(large)
III. $75.00 Information Table
IV. $100.00 Prepared Food Vendors 12 x 12 space with 5 amps pwr
IV(a) $70.00 Snack Food Vendors 12 x 12 space with (1) 110 watt .
V. $80.00 Artists & Crafters 12 x 12 space with (1) 110 watt pwr
VI. 6% bv Farmers All Farmers pay a percentage of total gross loads.
VII. $To be Arranged for Entertainers

VIII. 50.00 Skill Games. Games must include skill factors, and must not constitute risks or gambling.

10% OFF with advance payment of 2 consecutive weeks in advance of the event. 
20% OFF with advance payment 1 month in advance of the event.

No Cancellations permitted. All reservations are final.

• All fees should be paid by Thursday, April 19th 2007  at 5:00 pm, after which a $25.00 late entrance fee will be charged. Space availability is on a first come first served basis.
• All fees must be paid by 9 a.m. on Saturday, April 29m 2007 on a first come first served space available basis.

     In the event that a waiting list has been established & payment is not made, vendors shall lose their current space assignments, and shall be placed at the bottom of the list. The Pride Review Committee recognizes the fact that situations may arise which prevents participation. Vendors should inform Market staff 24 hours in advance if they are unable to attend the market. Failure to provide staff with 24-hour notice shall result in the loss of any fees paid.

     Vendors & Groups must pay by money order, or checks made payable to RSVP. NOTE: RSVP Entertainment is  the contracted operator of this event. All net proceeds after costs will be paid by RSVO to the Arrowhead Pride Alliance, and the Rainbow Pride Youth Alliance at the conclusion of the event after all costs are covered. 

     Money order or cashiers checks only. Please do not send cash with the application. THERE ARE NO CASH REFUNDS! Refunds will only be paid upon two weeks notice prior to the commencement of the event in writing.

     This event has a rain or shine policy. Any cancellation will be determined by the manager according to the forecasts on the Weather Channel's website, www.weather.com. Should the forecast predict a 80% chance two hours before the Rally, The event manager may cancel the event. Should this be the case, the event will be rescheduled for June 23, 2007. There will be no refunds.
Vendors can check weather conditions themselves by accessing the website at www.weather.com, entering 92404 in the zip code field, and then clicking on the "Hour by Hour Forecast." Only the Event Manager may cancel the event, and the event is not officially canceled until a message is posted on the web site or on the official office line at 909-446-7312.  The manager retains the right of full discretion in cancellation of the market.

Should the weather defy the forecast, the event manager may proceed with the following guidelines:

1A)On the first day, the deadline to cancel the event will be 12 Noon and only if it is raining at that time, or if the ground is completely wet at that time; at this time the market will be rescheduled to June 23, 2007 at no further charge to the vendors at the discretion of the event manager.

1B)On the second scheduling, the deadline to cancel the event will be 1:00 PM, and only if the ground is completely wet at that time. Should the event run in part, and then be rained out,  the event will not be rescheduled, and there will be no refunds.

NOTICE: When the market is canceled, a message will be
put on the PRIDE EVENT Recorded Information Line. (909) 446-7312.
If the Festival  has been canceled before 12:00 noon,  all vendors and groups will be given a credit for the rescheduled, and rain checked Pride Event the first weekend in April. If the manager cancels the market due to bad weather after 3:30 PM on Saturday and recommences on Sunday, and cancels after 2:30 PM on Sunday at least a 50 per cent partial day on Saturday, no credit will be given, and no rain checks will be given. RSVP Entertainment, and it's Associates will make every effort to be as fair as possible, and make every effort to benefit it's vendors. 

SPACE ALLOCATION

     Space numbers will be posted at the center of the space. Standard space size is 12' x 12'. Participants must stay within their assigned spaces. The center of the aisles must remain clear at all times. Vendors may not block any fire roads, and will be towed in violation. Boxes and storage items will not be allowed in the view of the public. Vendors must present an attractive display including the use of table drapes, using the same color and material. Drapes must be hemmed and long enough to cover any items stored underneath. Spaces are assigned on a first come, first serve basis. The Review Committee shall review all space assignments on a regular basis.

     The Review Committee reserves the right to relocate vendors and/or reassign spaces at its discretion. Activities no longer deemed appropriate, or that do not coincide with event goals shall be discontinued. You may choose to have a smaller table along with a sign or easel (not measuring more than 6 ft.). Home made or self-made structures, canopies, etc. are not
permitted. .

NOTICE: ALL VENDORS MUST SUPPLY THEIR OWN TABLES AND E=Z UP TENTS! IF THE VENDOR CHOOSES, THEY MAY OPT TO PAY AN ADDITIONAL $50.O0 FEE FOR TABLE AND TENT RENTALS. POWER RECEPTACLES WILL BE SUPPLIED, BUT THE VENDOR IS RESPONSIBLE FOR BRINGING THEIR OWN LIGHTING, AND EXTENSION CORDS. (PLEASE SEE THE SPECIFICATIONS BELOW-HIGH VOLTAGE LIGHTING WILL NOT BE ALLOWED!!!)

SET UP AND DISMANTLING

Vendors and groups ARE NOT ALLOWED to park on the festival grounds other than to load and unload before and after the market is closed. (no exceptions). All Vehicles must be removed ½ hour before the opening of the event gates. No vehicles will be allowed to enter after that time.

Vendors may begin setting up at 8:30 AM, and no later than 9:45 am. No fees will be reimbursed should the vendor fail to meet these times for any reasons. Any exceptions shall be by permission of the Festival Manager. 

Vendors may unload next to their booths, and after unloading must remove their vehicles before commencing set up procedures. As a courtesy to others, do not begin setting up before you have removed your vehicle.. At no time are vendors to block a constant flow of traffic.

Vendors will always give right-of -way to emergency or staff vehicles.

At no time will a vendor be allowed to bring more than one vehicle on the grounds at a time.

After unloading, the vehicles must be removed from the street, before the vendor begins set-up procedures.
Vendors arriving late (after 9:45 a.m.) are not guaranteed access to their space, and may forfeit any payments made if it is not practical or safe to allow set up.

Activities conclude at 10:00 pm on Saturday and 5:00pm on Sunday. On Saturday, no sales are allowed after this time.

Tables and EZ ups may be left over night.

DO NOT LEAVE ANY MERCHANDISE IN YOUR BOOTH, OR ON THE GROUNDS OVER NIGHT. THE EVENT STAFF WILL NOT BE RESPONSIBLE FOR THE SAFETY OF YOUR MERCHANDISE.

Booths shall be dismantled and merchandise shall be packed prior to bringing vehicles onto the grounds.

During dismantling, vehicles are allowed on the grounds for loading only. The vendor or group must completely dismantle their booth before bringing their vehicles on the grounds to load.

No one without an Overnight staff permit/credential lanyard will be allowed on the grounds before 8:30 AM on Saturday. . All booths must be dismantled, and trash cleared by 6:30 PM on Sunday. NO Exceptions.

FIRE LANES

Fire lanes must be maintained during set up, operation and dismantling. Vehicles must be able to proceed down the center of the aisles at all times.

All food vendors must have a fire extinguisher on site in close proximity and available in the event of a fire. No exceptions. If you do not have a fire extinguisher you will not be allowed to set up.

The area immediately under the trees is a restricted smoking area.

ELECTRICAL REQUIREMENTS

Specific guidelines have been established for event electrical facilities. Vendors are restricted to a maximum of 120 watts and food vendors are limited to 5 amps. Vendors may choose from one (1) of the following options:

• One 96 inch fluorescent fixture or two 48 inch fluorescent fixtures;
• One 100 watt incandescent light; two 60 watt incandescent lights; or three 40 watt incandescent lights;
• Electronic Compact Fluorescent Bulbs.
• Alternate energy efficient lighting is suggested.
  

GENERAL RULES

1.  All applications must contain the name, address, phone number, seller permit number and signature of permit holder. The application shall also acknowledge the organization's liability for damages.
2. The Arrowhead Pride Alliance, Inland Pride, RPYA, RSVP, Inland Valley Pride, and the County of San Bernardino are not responsible for theft or damages to property belonging to persons participating in Inland Pride Pride; nor does the afore mentioned assume any responsibility for items left unattended during the activities. The afore mentioned shall be held harmless. 
3. No person participating in Inland Pride, shall imply or otherwise suggest that the Arrowhead Pride Alliance, RPYA, RSVP, or  it's Associates support the views or actions of their booth.
4. Participants in event shall be appropriately dressed and conduct themselves with proper decorum.
5. Participants may not sell merchandise of an illegal nature, alcohol or drug paraphernalia. Neither may any merchandise be sold that may imply, suggest or support this type of activity. Items may not be used.
6. No person shall deface or otherwise abuse county property or facilities, plants or other facilities. Vendors are not permitted to set-up merchandise, booth materials, etc. on the sidewalks, planters etc without expressed consent.
7. All participants shall reimburse the County of San Bernardino for any costs incurred relating directly to their activity. This includes damage to: landscaping, street fixtures, electrical outlets, buildings, etc.
8. All participants shall keep their area clean during the activity, and leave the space and surrounding area clean afterward. Vendors are required to take all waste caused by or relating to their activity with them.
9. No Animals, other than aid animals of more than 25 pounds are not allowed on the grounds during the event. With the exception of aid animals, all pets must be carried and on a leash.
10. Excessive noise from sound systems, musical performances and other audio equipment is prohibited. Vendors and entertainers using
    audio equipment shall ensure that noise levels created by their activity do not interfere with the activities of other event participants. Any violations or complaints about the noise level will be grounds for immediate removal.
11. Where as, parties involved in the selling or transfer of items for sale during this event known as Inland Valley Pride, under penalties of law, under the copyright codes set forth with the Department of Commerce, will not transfer or permit for resale, items that do not bear the registered trademark of trademarked items, without the written approval of the registering agency and its companies, for which items are protected under the trademark act. In the event that a vendor is caught selling illegal items, the event staff, Review Committee, Arrowhead Alliance, RSVP Entertainment, it's associates, or the County and City of San Bernardino et al cannot be held responsible for the actions of the vendor and the vendor will be immediately suspended from the event.
12. Vendors shall not interfere, verbally or physically, with the activities of other participants. All questions and/or complaints should be directed to the Event Manager or Review Committee through the nearest staff member. The Committee shall respond appropriately.
13. Vendors are not allowed to sell "irregulars, seconds, buy-out or clearance" merchandise with out expressed consent of the event Vendor. All items must still be new.
14. Booth display requirements within vendors area must include: all tables be covered by table drapes; NO selling out of storage
    boxes; all storage boxes are to be covered by the table drapes; signs must be of professional quality (NOT hand written) and NO flashing, blinking or strobe lights may be used.
15. All participants shall comply with all of the above rules. Noncompliance, including offensive conduct, may result in immediate revocation of Winter Pride privileges and forfeiture of fees. The Review Committee reserves the right to refuse participation to any applicant; they shall not discriminate on the basis of race, religion, creed, color, gender, sexual orientation, age or national origin according to the laws of the State of California..
16. Any participant that is denied access, reprimanded, or questions any decision made has recourse by submitting written request for consideration to the Review Committee. The Arrowhead Pride Alliance has final jurisdiction over all Inland Pride activities and decisions.
17. Event rules are subject to change without notice.
18. Any fees collected constitute a privilege and not a right or guarantee, and that privilege may be revoked at any time for any reason.

Mail Applications to: 

Arrowhead Pride Alliance
31816 Avenue "E" #28, Yucaipa, Ca 92399
Make Checks Payable to: RSVP Entertainment (the contracted operator of the event. All net proceeds will be retained by the Arrowhead Pride Alliance and RPYA.)

You may apply in person by appointment by calling

Mark Westwood, Market Manager Email: InlandPride@yahoo.com

Phone: (909) 794-7633 (909) 534-1524

You may mail or fax your application to (909) 794-7633-please call before faxing

Applications received without proper documentation or fees will not be considered until the proper licenses and fees are received. All application acceptance and space allocation are based on

1. Qualifications and licensing.
2. First come first served basis.
3. Space limitations depending on category.

Please make all money orders or cashier checks payable to RSVP Entertainment  with a notation that it is for Arrowhead Pride Alliance in the memo area. Thank You

Those vendors who submit applications in a full category will be placed on a waiting list. They may leave one half the space rental as a deposit.